ࡱ> ac`q` :bjbjqPqP 7^::2%BBBBBBBV~~~8\,V`*J`")))))))$B,h.*BCCC*BB*CXBB)C):U",BB"> `i:~" )40*0`*".8//T8/""J8/B(Z@4P**X`*CCCCVVV dVVVVVVBBBBBB Minutes Faculty Senate October 6th, 2015 Senators present: Arrasmith, Baarmand, Brenner, Converse, Cudmore, Fenn, Harvey, Huser, Jensen, Kozaitis, Lail, Marcinkowski, Murshid, Nnolim, Perdigo, Polson, Ray, Rusovici, Sandall, Shearer, Silaghi, Suksawang, Tenali, van Woesik, Welters, Winkelmann, Yumiceva; non-voting guest: Mary Barker, Library President Rusovici called the meeting to order at 3:30 p.m. and asked for a motion on approving the minutes of Septembers meeting; it was made and seconded, and the vote to accept was unanimous. He then introduced a new senator from Mathematics, Dr. Aaron Welters. Dr. Rusovici introduced Chief of Security Mr. Kevin Graham, MS, who spoke on the situation of adjuncts at our university. Chief Graham said his concern was piqued when he received a faculty questionnaire via email; returning it, he was informed that adjuncts were not allowed input. He pointed out how necessary adjuncts are to universities, and proposed there be an adjunct representative, not necessarily a voting member, to the Faculty Senate; a Senate with an adjunct member would make for a better university. Senator Winkelmann asked how adjuncts would agree to having a representative in the Senate, and Chief Graham responded that this would have to be worked out among them; as it stands now there is no organi-zation for adjuncts, and their representation is needed. Sen. Nnolim, saying that his Extended Studies office has about ninety-nine percent adjuncts, pointed out that having such representation would have to go through the administration. Mr. Graham acknowledged this, and stated that just a way of information sharing among adjuncts alone would be good. Sen. Sandall asked what needs we would be trying to meet by having adjunct representation in the Senate, and Chief Graham answered that, simply, it would be for the good of the university. Sen. Baarmand stated that one need is for adjunct faculty to have their own Excellence Awards; his committee had considered the issue of this being part of the Senates Faculty Excellence Awards, but decided against it. He added that adjuncts need to organize first, then contact the Senate. Sen. Sandall raised the issue of the employment status of adjuncts as IRS Form 1099 employees as opposed to faculty under the IRSs W-2 Form. By allowing 1099 employees to be part of the Senate, we would be treating them in a way identical to employees of the organization. His concern was that doing so would muddy the line that separates con-tractors from employees and expose 鶹ýӳ to an employee classi-fication action claiming that adjuncts are really employees of the univer-sity. Pres. Rusovici read from the Faculty Handbook about who is considered to be faculty as such. Sen. Perdigao said that the School of Arts and Communication relies heavily on adjuncts and there are needs specific to that community. She suggested that a subcommittee with adjunct representation could be created to focus on these issues. Sen. Marcinkowski asked the past presidents of the Senate in attendance and the current president if questions concerning adjuncts had come up. Sen. Baarmand answered in the affirmative that the question of adjuncts attending the General Faculty Assembly was an issue on his watch; Sen. van Woesik added that when he was president, the issue of the ratio of full-time faculty to adjunct faculty had come up as a concern for balance. Asked about the state of security on our campus, Chief Graham replied that all is well, with no significant incidents. Dr. Rusovici thanked Mr. Graham for his appearance and moved on. Presidents Report Dr. Rusovici discussed with Mrs. Karen Gathercole, Human Resources director, the possibility of having the research supplement distributed over the entire academic year, as opposed to having it allocated to the faculty twice per year. This way, the research supple-ment will be part of the academic year salary, and thus researchers (especially those funded by the NSF) can pay themselves more over the summer out of their own research funds (summer pay is a percentage of the nine-month salary). Mrs. Gathercole agreed to this course of action, provided that the change be made in the next academic year. He announced that a Cost of Living Adjustment (COLA) of 1.7 percent to our salaries has been implemented. There will be no usual luncheon with Drs. Catanese and McCay; rather, Pres. Rusovici will meet with Pres. Catanese at the upcoming Board of Trustees meeting. Committee Reports There was no Academic Affairs Committee report. Sen. Brenner, chair of the Administrative Policies Committee, has sent out the results of the Administrator Evaluation to the various admin-istrators. There was no Scholarship Committee report. Sen. Baarmand, head of the Faculty Excellence Awards Committee, recruited Sen. Jensen, Sen. Perdigao, and Sen. Huser to be on this com-mittee. His preference is that there be a member from each college, noting that there are no members from the College of Aeronautics. There was no Welfare Committee report. Old Business Sen. Arrasmith defined what the proposed Technology, Resources and Infrastructure (TRI) Committee would be. The committee shall be concerned with issues that relate to technology, resources, and infrastructure critical to faculty success in the core areas of teaching, research, and service. As an example, the com-mittee shall provide recommendations to the administration with regards to requirements in information technology, information assurance, edu-cational equipment, learning management systems, enterprise architec-ture considerations, facilities, and critical technologies, resources, and infrastructure for faculty to conduct, evolve, and excel in their teaching, research, and service roles/missions. The committee will interact and participate with university committees as needed to represent faculty interests relative to technology, resources, and infrastructure, and will report to the Faculty Senate. He supplemented this by adding that it is not just a matter of IT (Instructional Technology), but that the focus is on faculty issues with regards to technology, resources, and infrastructure needed for faculty to excel in their core competencies and responsibilities (e.g. teaching, research, and service). Some examples are aging equipment and asso-ciated pre-planned product improvement/refresh cycles; facilities, ap-provals and clearances necessary to do classified work; complete faculty representation on learning management, and other useful educational and research tool selections; pro-active engagement of technology evalu-ation what the best tools are for remote learning (synchronous, asyn-chronous learning tools, Web-Ex versus Adobe Con-nect versus Go-to-meeting, vs. ...); how to effectively communicate this to faculty; enter-prise architecture considerations as well as broken pro-cesses and pro-cess improvement, and information assurance; special technology pro-jects on campus solar powered laptop recharging stations, alternative energy projects, and state of the art technology demonstrations. Works with other University Committees as needed (example ACITC ACademic Information Technology Committee). Focus is campus-wide. Library as a technology hub as a key participant. This is not an extended help desk! Focus is on broad and critical issues. Bottom line: faculty insight into and representation in pivotal tech-nology decisions that affect how the faculty does business now and in the future. Minimum committee members: one from each college, library representation, and key technology areas, (e.g. information assur-ance/information security, IT, learning management). Others invited to participate based on need/extended studies. Sen. Winkelmann stated that he used to belong to the ACITC Com-mittee, which reported to the IT Executive Committee, and that most of Sen. Arrasmiths points were issues then. Accordingly, he said he didnt think this new committee is really necessary. But Sen. van Woesik said he was in favor of the committee since it would be active in nature; by con-trast the ACITC Committee was obscure. Sen. Marcinkowski thought we could have a representative to ACITC who would also be on Sen. Arrasmiths committee. Secretary Shearer suggested a resolution on adopting the new committee. After some word-cobbling, it read: The Faculty Senate hereby proposes a committee, to be called the Technology, Resources, and Infrastructure Committee, as a special com-mittee of the Senate, with the intention of validating it as a standing com-mittee at next Augusts General Faculty Assembly. A vote on accepting this resolution can take place at Novembers Senate meeting. New Business Sen. Baarmand made a presentation concerning sabbatical leave. He stated the current policy on this leave: one is eligible to apply after three or more years of service, with one sabbatical leave to be given every seven years. This would be for one academic term with full pay, or one academic year with half pay. Approval is based on the quality of the application, with the factors of purpose being: advanced study, research, and travel for scholarly growth. Other considerations are course adjustments and cost to cover the applicants teaching. Approval must come from the Department Head, the Dean, the Vice President for Academic Affairs, and the Chief Operating Officer. Sen. Baarmands proposal is to keep the eligibility requirements as before, but to allow for accumulating sabbatical leave one academic term per seven years up to a maximum of one academic year with full pay; for example, if no sabbatical leave is taken in the past fourteen years, then the faculty member should be eligible to apply for one academic years leave with full pay. He added that the approval process should remain in place as before, but be subject to scrutiny of the necessity for one academic year to fulfill the sabbatical leave purpose. In other New Business, Pres. Rusovici asked the Senate to support the change in the Faculty Handbook, Section 2.6, that now includes gen-der identity as not to be discriminated against. The vote agreeing to this change was unanimous. Sen. Sandall spoke on the issue of 鶹ýӳs green-carding procedure, and made a proposal. He stated that 鶹ýӳs green-carding policy, which can be found at  HYPERLINK "http://assets.fit.edu/scripts/policy_view.php?id=5541" http://assets.fit.edu/scripts/policy_view.php?id=5541, currently allows only for grant money to be used for green-carding. Faculty perform consulting through FIT Consulting that utilizes both graduate students in the work to help them develop skills and experi-ence, as well as leads to publishable material. In discussions with the head of FIT Consulting, it has been learned that it is not possible under the current policy to use consulting funds to green-card during an aca-demic semester following the consulting to write publishable articles based on the consulting work. The reason for this is that the current green-carding policy specif-ically states grant in the language in three places, with no mention of monies brought to the university through FIT Consulting. Both grants and consulting monies are external funds and would generate the same salary savings for the academic unit in a green-carding situation. Per the green-carding policy, the money from green-carding pays the academic unit to hire an adjunct to take the faculty members place in the class-room, to fund GSAs or for other teaching support. Regarding different fringe rates charged for FIT Consulting monies versus grant monies, the university pays fringe if the faculty member teaches a full course load, or if he or she doesnt for some reason (green-carding, course release for various academic or university service activi-ties, etc.), which seems to make that a moot issue. The cost to the aca-demic unit is net the same whether the faculty member is in the class-room for their full teaching load or not. One downside to changing the policy is that someone could argue that a faculty member might use consulting monies to green-card in order that he or she could have more time to consult, which still brings money into 鶹ýӳ via FIT Consultings overhead charges as well as builds 鶹ýӳs brand and image, thus benefiting the institution, aside from helping develop stronger graduate students and increasing publishing. Therefore, it is proposed that the word grant in the 鶹ýӳ green-carding policy and in the green-carding FAQ be replaced with grant or FIT Consulting. Sen. Sandall concluded with his recommendation that the 鶹ýӳ Research Council revise the policy, with the approval of the Chief Operating Officer. 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ShearerRobert L. Shearer  Oh+'0 , L X dpxDraft of MinutesRobert L. ShearerNormalRobert L. Shearer38Microsoft Office Word@Ԫ!@F@Y)+՜.+,D՜.+,T hp  Great Works Created Here[2 Draft of Minutes Title 8@ _PID_HLINKSA3N6http://assets.fit.edu/scripts/policy_view.php?id=5541d  !"#$%&'()*+,-./12345679:;<=>?@ABCDEFGHIJKLMNOQRSTUVWYZ[\]^_bRoot Entry F@u:dData 01Table8L/WordDocument7^SummaryInformation(PDocumentSummaryInformation8XCompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q