ࡱ> q` $bjbjqPqP 7D::%  8(Lt, f" egggggg$Lh  h h h   eh eh h GX #J e#S8kH(L0HBRBP#J#J0B z$|h de] d D    MINUTES Faculty Senate January 13th, 2015 Senators present: Arrasmith, Brenner, Campbell, Converse, Cook, Cudmore, Cusick, Gallagher, Harvey, Jones, Kozaitis, Lail, Marcinkowski, Nnolim, Perdigao, Polson, Rusovici, Shearer, Suksawang, Tenali, van Woesik; non-voting attendee: Dr. Richard Baney, Board of Trustees. President van Woesik called the meeting to order at 3:34 p.m. and asked for a motion to approve the last meetings minutes. A motion was made and seconded, and the vote to approve was unanimous. Presidents Report Dr. van Woesik stated that he was pleased to announce that President Anthony Catanese and Provost Dwayne McCay have agreed to contribute $5,000 to each recipient of the Faculty Excellence Awards (i.e., Research, Teaching, and Service awards), starting in 2015. At a recent lunch Dr. Catanese and Dr. McCay assured Pres. van Woesik that a new, five-year Faculty Equity plan was on their agenda, and is being seriously considered for 2015. Committee Reports Senator Tenali referred to material in a handout addressing the issue of open and closed thesis and dissertation seminars. Currently there are several different defense formats that are being implemented across various academic departments at 鶹ýӳ. The two-hour Ph.D. defense exam includes 1) no general presentation; 2) a brief, twenty-minute presentation; and 3) a forty-five-to-one-hour presentation. The Faculty Senate requests that all Ph.D. candidates should be required to present an oral seminar outlining the details of their studies. The oral presentation should be open to the entire faculty and to all students on campus. Such an open format would be of considerable educational value, would disseminate knowledge across campus, and would also stimulate potential graduate students to conduct graduate studies. Any issues regarding intellectual property rights should be avoided in the seminar (the student and the advisor should discuss these issues prior to the seminar). The following possible options could be considered: 1. The Office of Graduate programs may schedule a three-hour time slot for each oral exam instead of adopting the current policy of scheduling a two-hour time slot. The policy should state that this three-hour time slot may include a one-hour open presentation and a two-hour closed oral exam. The decision of the committee, whether the student passes or fails, should be based only on the two-hour closed exam. 2. The open presentation and the closed defense exam are scheduled within seventy-two hours of each other. Note: Several universities such as MIT, University of Arizona, Boston University, University of Colorado, etc., have this open presentation component as a part of the dissertation defense exam. In the light of the above, the Faculty Senate should consider making the following recommendation to the Graduate Council: The Faculty Senate recommends that the Graduate Council reassess Graduate Policy 2.6.4 and consider having open and closed parts to the defense of dissertation. Sen. Marcinkowski stated that the Senate should prepare and present a further, more specific statement to Graduate Council, and that the task of scheduling a special time and place for presentations should be up to the academic unit; as well, these should be advertised by the academic unit. He went on to suggest that we use the word seminar instead of defense so as not to confuse the two in light of policy and scheduling procedures. The statement as later formulated is as follows: To the Graduate Council: The Faculty Senate requests that all Ph.D. candidates should be required to present an oral seminar outlining the details of their studies. The oral presentation should be open to the entire faculty and to all students on cam- pus. Such an open format would be of considerable edu- cational value, would disseminate knowledge across cam- pus, and would also stimulate potential graduate students to conduct graduate studies. Sen. Brenner of the Administrative Policies Committee stated that the Administrator Evaluations would be ready later this month. Sen. Rusovici, head of the Faculty Senate Scholarship Committee, reported that there is one recipient of this award; the College of Psychol-ogy and Liberal Arts has nominated Nicole K. Ward for it. He added that another recipient is being sought, but that he or she should not come from Space Sciences, since the last recipient from the College of Science came from that department. Sen. Cudmore, chair of the Welfare Committee, requested that his report come under Old Business. Old Business Dr. Cudmore pointed out that though there is a statement in the Student Handbook concerning protocol for student complaints against instructors, there is nothing in our Faculty Handbook that speaks to this; there should be, he said, a policy to protect faculty. It was suggested that the proper procedure be to have the student speak with the faculty member about whom he or she has a complaint; next would be the stu-dent speaking to the Department Head, and then, if satisfaction is not reached, to the Dean. Students should not start with the Provost. Sen. Cudmore concluded by saying his effort is to see our rights upheld. New Business It came to the attention of the Senate president that the universitys Statement of Equal Opportunity is out of date. The old document referred to Vietnam-era veterans. Perhaps as an inadvertent commen-tary on our belligerent times, the new document includes veterans of the wars after Vietnam. The proposed change omits Vietnam-era veterans and now reads: It is 鶹ýӳs policy and practice to prohibit discrimination because of race, gender, color, religion, creed, national origin, ancestry, marital status, age, disability, sexual orientation, protected veteran status or any other discrimination prohibited by law. The university, as an Equal Opportunity Employer, has adopted standards and practices that insure all applicants for employment and all employees are treated in a fair and impartial manner that recognizes the dignity of each individual and allows selection and advancement based on qualifications and abilities. If a faculty member feels he/she has been discriminated against regarding access to employment, hiring, promotion, compensation, job assignment or fringe benefits solely because of race, gender, color, reli-gion, creed, national origin, ancestry, marital status, age, disability, sex-ual orientation, veteran status or any other discrimination prohibited by law, he/she is entitled to request review by an ad hoc Faculty Senate grievance committee (see policy Dismissals and Terminations). See references to the Ombudsman Committee in the policy Standing Committees of the Academic Faculty. This revision passed on a vote in the Senate, unanimously but for one exception. Another item the Senate needs to consider is online versus paper End of Course Evaluations. To that end, Pres. van Woesik put in place a task force to revise the form. Sen. Rusovici will head this group, with Sen. Perdigao, Sen. Suksawang, and Sen. Harvey as members. 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