ࡱ> q` /bjbjqPqP 7T::s'%  PPP8\4 $$"FFF%%%$h , !%, , FF$$$, F F$, $$;ID LF [P !HJ&9L֑0Jjh"LLL0 |X%$glY%%%:$d%%%, , , ,      MINUTES Faculty Senate December 2nd, 2014 Senators present: Arrasmith, Baarmand, Bashur, Belanger, Brenner, Campbell, Converse, Cook, Cudmore, Harvey, Knight, Kozaitis, Marcinkowski, Nnolim, Perdigao, Polson, Rusovici, Shearer, Sandall, van Woesik, Winkelmann, Yumiceva President van Woesik called the meeting to order at 3:34 p.m. and asked for a motion to approve the last meetings minutes. A motion was made and seconded, and the vote to approve was unanimous. Presidents Report With regard to the Cost of Living Adjustment (COLA), there had been a miscommunication having to do with the implementation of this adjustment for faculty. Though Pres. van Woesik was told the COLA for faculty would most likely be put in place in January 2015, in a recent email, Chief Operating Officer McCay has announced that our December 12, 2014, paycheck will include a COLA of 1.5% in addition to our base pay. Dr. van Woesik has been informed by the Administration that the next time COLA will be implemented will be at the same time for both staff and faculty. Information Technology is upgrading Olin physical sciences wireless system. There were considerable density problems, and new hubs are being installed. Harris Corporation has made 鶹ýӳ a gift of a Student Design Center (11,600 square feet), which will be operational before the fall of 2015. It will be located near the Machine Shop, south of the Harris Building. After receiving numerous complaints across campus for several weeks about Travel Expense Management (TEM), on November 6, 2014, Pres. van Woesik approached Provost McCay and Randy Livingston (Vice President for Financial Planning) to reassess the TEM program, tempor-arily shut it down, and turn it into a test environment. From working with Dr. McCay, Randy Livingston, and Eric Kledzik, the TEM module will be pulled from production on November 12, and is now in a test environ-ment. Dr. van Woesik said he would like to thank Dr. McCay, Randy Livingston and Eric Kledzik for their considerable cooperation and work-ing toward solving the glitches in the TEM system. Pres. van Woesik extended his thanks to Francisco Yumiceva (Department of Physics and Space Sciences) for sharing the interna-tionalization lecture: What to Expect in a U.S. Classroom. Committee Reports Senator Cudmore, who heads the Welfare Committee, reported that his group now has a member from every college. He would like to hear our ideas. He mentioned several issues his committee is exploring. First was the matter of whether the equity raise program has been restarted. Dr. van Woesik stated that there is another five-year plan for faculty in the works. With regard to the load reports, Sen. Cudmore raised the issue of whether they are serving their purpose, given that some departments are still using the older version in parallel. Pres. van Woesik voiced his skep-ticism as to whether load reports were even necessary, since all the required information is included in the annual reports. He wondered whether the load reports were used by administrators. Dr. van Woesik said he would follow up on the necessity of load reports with the upper administration. Sen. Cudmore said his committee is also concerned about the rights, privileges and benefits for Professors Emeriti. He has a call into HR to find out what benefits are being offered. Another issue he raised was that of there being no policy for retention of faculty, only for dismissal or termination. The concern was regarding the clear outlining of what constitutes doing a good job. This could be determined by a job analysis that depends on a job description. The closest thing to a job description is the faculty contract. Sen. Winkelmann suggested that the annual review should reveal how well a faculty member is doing his or her job. Secretary Shearer opined that just doing our jobs well should guarantee retention. Sen. Marcinkowski voiced two thoughts in response to questions and comments posed by Sen. Cudmore: first, regarding annual reviews, he noted that there is room for administrators to interpret information in an annual report somewhat subjectively if they wish to do so; and second, regarding information pertaining to promotions, viable sources include members of that Colleges promotions committee and faculty members in that College who have promoted recently. Another matter Sen. Cudmore raised is the need for a formal student complaint resolution process that assures the rights of both students and faculty in the faculty handbook. Presently there is no discussion of this in the faculty handbook, yet there is a detailed informal process in the student handbook and a formal process that entails a one-step process of writing a formal complaint to the Dean of Students. Senators were concerned that students can complain about a faculty member without first discussing a complaint with that instructor or his or her department head; they can go right to the Dean. We need procedures for protecting instructors against bogus charges made by students either as ploys or out of spite. It was pointed out that appar-ently the Administration has been responsive when students to go to the top, bypassing their department head and Dean. We need guidance on this matter. There was the suggestion that there should be careful docu-mentation of a conflict with a student, and that information should be placed in the students files. Sen. Winkelmann said we should contact CAPS (Counseling and Psychological Services) for students who have mental problems; CAPS may have good advice as to how to proceed. Pres. van Woesik said the Senate might consider forming a resolution on this matter. Sen. Baarmand suggested that a formal process would have the student going to an instructors department head before going any higher, since the department head might be able to defuse the situation. The head of the Academic Policies Committee, Sen. Tenali, who was unable to attend the meeting, left word of the outcome of the Senates request that there be open sessions for both masters thesis and Ph.D. dissertation defenses. From the response from the Committee on Standards: this request was reviewed and discussed by the Commit-tee on Standards during its meeting last week. The Committee on Standards unanimous recommendation was to NOT change policy as requested by the Faculty Senate. Sen. Baarmand stated that we, as the Senate, should insist on open sessions, and therefore we should ask them to reconsider. Sen. Marcinkowski suggested we, the Faculty Senate, should put together a one-page document on the options that the present policy allows. Both Sen. Baarmand and Sen. Polson have held the open, then later closed, defense presentations. Pres. van Woesik said that he would work with Senator Tenali on drafting the one-page document by January. There was no Administrative Policies Committee report, except for Sen. Brenner, its chair, to say he would have the administrator evaluations online by early 2015. The Faculty Senate Scholarship Committee chair, Sen. Rusovici, reported that the next scholarships will go to two colleges. One is the College of Science, and he noted that Physics and Space Sciences received one in 2012, so a new department should receive it now; the other is Psychology and Liberal Arts. He asked that selections be made of one rising freshman, preferably with a 3.4 and above GPA, whose attendance at 鶹ýӳ may be aided by the cash. The sum is a $1500-per-year scholarship for each recipient. Sen. Baarmand, head of the Faculty Excellence Awards Committee, read to the Senate the revised statement on the procedure for making the awards. The new version read: The Faculty Excellence Awards Committee will review the candidate dossiers and select the award nominees, following the current standard procedure. The following steps are then taken to complete the selection process. The Chair of the Faculty Excellence Awards Committee will inform the Faculty Senate Executive Committee of the selected award nominees. The Faculty Senate President will send the list of the nominees to the office of the Vice President for Academic Affairs (VPAA). The VPAA will inform the Senate President if a nominee is subject to any disciplinary action by the University Adminis- tration that may make granting an award inappropriate. Be- cause of confidentiality issues, information pertaining to such cases, and any follow-up discussions, will be between the VPAA and the Senate President. If the Senate President considers the VPAAs views valid, then he or she will inform, without sharing any confidential information, the Chair of the Faculty Senate Excellence Awards Committee if a nominee is deemed inapt for the award, in which case the person who was ranked second by the Faculty Excellence Awards Committee will be nominated for the award, and will then be reviewed accordingly. The public announcement of the final awardees will proceed as before. Sen. Marcinkowski commented that the changes reflected perfectly what the Senate had requested, and indeed the vote to approve this new policy was unanimous. The issue of a monetary reward for teaching excellence was raised. Currently there are awards in the form of overhead returns for research, and for service as well (for example, the Presidents Award), but no monetary reward for teaching. Various approaches to providing this were discussed, but in the final analysis it came down to the fact that no Facul-ty Excellence award, as such, has an accompanying monetary factor. The Senate may work toward this. Pres. van Woesik announced that the next Faculty Senate meeting will be January 13th, instead of the first Tuesday of that month. 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